Destination Maternity Corporation

  • Administrative Assistant, Design & Merchandising

    Location(s) US-NJ-Moorestown
    Posted Date 2 weeks ago(10/10/2018 10:15 AM)
    Job ID
    2018-2781
    # of Openings
    1
    Category
    Merchandising
    Brand
    Destination Maternity
  • Overview

    Destination Maternity Corporation, the world’s largest designer and retailer of maternity apparel, is seeking an Administrative Assistant to support the of Head of Merchandising & Head of Design.  Responsibilities include calendar management, scheduling meetings and reserving conference rooms, making and managing travel arrangements, and special projects as assigned. Our ideal candidate will have the ability to work collaboratively with all levels of the organization, remaining flexible, proactive, resourceful and efficient.

    Responsibilities

    • Manage complex schedules, including project deadlines as well as meetings, special events, travel arrangements, and other calendar events
    • Submit expenses and assist as needed with each of their direct report’s expenses
    • Maintain and organize floor space including coordinating employee moves, new hire paperwork, assigning desks and storage areas, managing maintenance requests
    • Perform administrative functions including filling, binder management, copying and printing OTBs, Monday reports, and ad hoc reports
    • Updates monthly budget forecasts
    • Troubleshoot tech issues as well as their respective departments, including printers, server issues, and tech needed for meetings
    • Coordinate team events
    • Submit weekly payroll for Merchandising and Design
    • Arrange travel accommodations and as needed, for their direct reports
    • Coordinate HR paperwork for Merchandising and Design departments
    • Assist with meeting preparation and set up, including power point creation, marketing boards, etc.
    • Responsible for sample coordination for meetings, ad hoc requests, sample sales
    • Ability to change direction of priorities and projects based on immediate needs that may arise
    • Flexible with work hours in times when additional hours are required to complete deadline-sensitive projects

    Qualifications

    • Enthusiastic, highly motivated self-starter
    • 2+ years’ experience supporting at the executive level is a plus, but not a requirement
    • Experience in the retail industry is beneficial
    • College degree preferred
    • High proficiency and knowledge using MS Office, including Word, Excel, PowerPoint and Outlook
    • Demonstrates a high level of professionalism and confidentiality
    • Excellent grammar, writing and verbal communication skills
    • Strong decision- making ability and attention to detail
    • Demonstrated Internet research skills and excellent project coordination experience

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