Destination Maternity Corporation

Executive Administrative Assistant (Part-Time)

Location(s) US-NJ-Moorestown
Posted Date 6 days ago(3/12/2018 1:44 PM)
Job ID
# of Openings
Destination Maternity


Destination Maternity Corporation, the world’s largest designer and retailer of maternity apparel, is seeking an Administrative Assistant to the SVP of Merchandising & Design and the SVP Planning & Allocation, who will perform and handle all administrative support functions required of the office of the SVPs, and as a secondary function, support the Merchandising, Design, Planning and Allocation departments.  Responsibilities include calendar management, scheduling meetings and reserving conference rooms, making and managing travel arrangements, and special projects as assigned. Our ideal candidate will have the ability to work collaboratively with all levels of the organization, remaining flexible, proactive, resourceful and efficient.


The Administrative Assistant will work on a part-time basis (29 hours a week) Monday - Thursday 8:30am-5pm at our home office.


    • Manage the complex schedules of two SVPs, including project deadlines as well as meetings, special events, travel arrangements, and other calendar events
    • Submit expenses for SVPs and assist as needed with SVP direct report expenses
    • Maintain and organize floor space including coordinating employee moves, new hire paperwork, assigning desks and storage areas, managing maintenance requests
    • Perform administrative functions including filling, binder management, coping and printing OTBs, Monday reports, and ad hoc reports
    • Updates monthly budget forecasts for review with SVP Merch and Design
    • Troubleshoot tech issues for the SVPs and their respective departments, including printers, server issues, and tech needed for meetings
    • Coordinate team events
    • Submit weekly payroll for Merchandising, Design, Planning & Allocation
    • Arrange travel accommodations for SVPs and as needed, for their direct reports
    • Coordinate HR paperwork for Merchandising, Design, Planning, Allocation Departments
    • Assist with meeting preparation and set up, including power point creation, marketing boards, etc.
    • Responsible for sample coordination for meetings, ad hoc requests, sample sales
    • Ability to change direction of priorities and projects based on immediate needs that may arise
    • Flexible with work hours in times when additional hours are required to complete deadline-sensitive projects


    • Enthusiastic, highly motivated self-starter
    • 2+ years’ experience supporting at the executive level is a plus, but not a requirement
    • Experience in the retail industry is beneficial
    • College degree preferred
    • High proficiency and knowledge using MS Office, including Word, Excel, PowerPoint and Outlook
    • Demonstrates a high level of professionalism and confidentiality
    • Excellent grammar, writing and verbal communication skills
    • Strong decision- making ability and attention to detail
    • Demonstrated Internet research skills and excellent project coordination experience


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